TO: Name of Alien
FROM:
DATE:
RE: INS Documentation Expiration

According to the firm's information systems, the documentation we have on file concerning your right to work in the United States expires on Date on I-9 record. Accordingly, please send me a copy of your available documentation indicating an extension of your work authorization at the following address:

In accordance with federal law, Name of Company cannot continue your employment beyond the date stated in the first paragraph above. Therefore, this is a matter of considerable urgency-for your immediate follow-up and response to me.

Please do not hesitate to contact me with any questions.